ERP for Capex Management?

Many businesses have Enterprise Resource Planning (ERP) systems already in place and attempt to use them for Capital Projects. ERPs are good at managing day-to-day operating expenses (OpEx), which accounts for most daily transactions. However, many ERP customers are still searching for capital equipment software to ensure compliance.

It’s important to note the difference between CapEx and OpEx. CapEx management goes beyond the Appropriation Request. Additionally, OpEx is handled in a consistent manner across industry verticals, and GAAP (Generally Accepted Accounting Principles) is widely followed regardless of the vertical or company size. ERP vendors can create a single ERP software system that can be used across most industries and corporate sizes.

The complexity of the CapEx Management policies.

The lifecycle of Capex varies greatly between industries and company sizes, making it difficult to incorporate broad CapEx functionality into ERP systems. While CapEx projects in some industries like financial services are straightforward, others like pharmaceuticals, mining, or manufacturing may involve complex multi-phased development and staged clearances. CapEx rules may also determine how multi-year, multi-disciplinary projects are managed through various stage gates with milestones, and scope adjustments and budget overruns can further complicate matters. As a result, one-size-fits-all approaches to Capex management software implementation are often inadequate.

The rules and regulations surrounding CapEx management can differ significantly across industries, and even within the same industry, there may not be a standard set of guidelines to follow. This is why using Appropriation Request forms for CapEx management may not always be feasible, as it would require extensive customization and cost to adhere to varying capital management standards.

By integrating with specialized CapEx software like Capex360™, most ERPs can extract data and provide customers with a best-of-breed solution. This allows customers to easily manage the complex CapEx lifecycles within their policies by leveraging their ERPs to provide actuals and commitments for each project, while maintaining proper controls. With an ERP integrated with Capex360™, customers can streamline their CapEx management and ensure compliance with capital management standards.

The benefits of using CapEx360™ with A Good ERP System

EASY

Easy integration to obtain Actuals and Commitments data

CONTROL

Leverage ERP’s ability to control spending

REPORTS

Process Analytics and reports on Capex budget vs Actuals and Commitments.

TRACKING

Link WBS and IO statuses to project phases and approvals.

Ask us about ERP Integration