Caprivi’s Employee Onboarding forms and approval workflows can be customized to meet your requirements. Out the box features include:
Microsoft familiar look and feel
Link to your existing HR or Financial systems
Easy employee onboarding form
Process status reports
Drill down audit trail reports
Set Escalations as start date nears
Change business rules
Modify approvers and roles
Perform process administration functions
Filter and sort business data in list based views
Drag and drop configuration
Reusable workflow engine
Access system data
Flexible and extendable
Easy to modify and maintain
Employee onboarding involves time consuming practices such as: Meetings, videos, printed materials, or computer-based orientations to introduce newcomers to their new jobs, and preparation of the new comers work space. These practices can be costly to the employer and frustrating for the new employee. It is not uncommon for an employee to wait one or two weeks for a work station, logins and access pass.
A proper Employee Onboarding Solution can reduce
Amount of time spent on set up
Stress on employer and employee
IT efforts and security risks
Administration and coordination effort required by the HR department
Burden on current employees
Printing and shipping costs for on-boarding forms
Caprivi’s Employee Onboarding solution is fully configurable, completely open, and does not require code. The solution can leverage your existing network AD security with single sign on features. Data and the solution can either be stored on premise or in the cloud. Caprivi’s Employee Onboarding solution will provide administrative and infrastructure aspects such as security models, auditing, reports, and task administration. Delegation to the business users can be modified as well as security permissions, out of office substitutes and reassignment of work or process.
As part of the Employee Onboarding solution, Caprivi would implement the following:
Caprivi leverages technology most organizations already own like SharePoint and Office 356. This is done to provide a familiar look and feel and gives the appearance that the system is an extension of the intranet. SharePoint or Office 365 are not a requirement for the Employee Onboarding solution.
Centralized electronic task management with notifications
Consolidated centralized reporting across multiple sites
Rolled up reports from satellite offices to corporate levels
All sites, regional and corporate, working off the same data set
Multilevel escalations based on working hours and time zones
Graphical real-time process status with reporting and auditing
Automated user account creation in Active Directory
Caprivi’s Employee Onboarding Solution has real time reporting capabilities which can pinpoint the status of any employee onboarding request. It is also possible to produce customized lists containing onboarding information allowing users to apply filters or export into Excel for further manipulation or reporting.
Out of the box reports include:
Employee Onboarding Requests by Status
Full audit trail of the employee onboarding process
Process Statistics Report (bottleneck Identification)
Process Instances Report showing details of any new hire
User Performance Process Information (Audit trails)
Graphical View Flow report showing the actual path followed for the hired employee
Automating your Employee Onboarding process can result in productivity gains. Savings can be in many different forms:
A reduction in the unproductive time typically experienced in a new hire
Reduced IT effort and improved security with automatic account creation
Reduced administration and coordination effort required by the HR department
Improved speed and accuracy of data collection for the new hire
Ensured process compliance, accountability and visibility for the new hire process
Improve Productivity with Measurable Results for New Employees
Rich historical data can be collected from solutions that are in production. The out the box statistical reports can be used to identify employee onboarding process bottlenecks. These reports can be used by HR managers to identify productivity improvements areas based on quantitative data. Once these areas are identified, escalations or other process improvements can be applied with measurable results. The Employee Onboarding software records statistics for all steps of the new employee hire process.
The table below shows expected cost savings for an automated employee onboarding based on conservative estimates derived from independent research.
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